Easily see which assets are assigned, to whom, and their physical location. Check them back into inventory with one click, or click through to see the asset’s complete history. Seeing what assets are currently deployed, pending (brand new awaiting software installs, out for repair), ready to deploy, or archived (lost/stolen, or broken) is quick and easy.
Take Full control of your assets on one App.
Everything in One Place
Managing assets with a Google doc or a shared Excel spreadsheet is more common than you think. When your company is small, it can (sort of) work for a while, but as you grow, things get messy, fast. iM-Asset lets your admins work together to track physical assets, software licenses, accessories and consumables — all in one place.
Depreciation and asset reports are easy with one-click export to CSV and custom reporting capabilities. You can even give them permission to view and download reports within iM-Assets without being able to edit assets.
Easy to Use
iM-Asset makes asset management easy. It was built by people solving real-world IT and asset management problems, and a solid UX has always been a top priority. Straightforward design and bulk actions mean getting things done faster. What’s the good of having software if it’s so hard to use, no one bothers?
- Easily see which assets are assigned, to whom, and their physical location
- One-click check-in
- Asset Models let you group common features
- Require User Acceptance (End-User EULAs/Terms of Service) on Checkout
- Email alerts for expiring warrantees and licenses
- Integrates with most handheld barcode scanners and QR code reader apps
- Quick and easy asset auditing
- Add your own custom fields for additional asset attributes
- Easily import and export assets
- Generate QR code labels for easy mobile access and labels
- Assets marked as request-able can be requested by a user
- Assets retain full history including checkouts, check-ins and maintenance
- Optional digital signatures on asset acceptance
- Mobile-friendly for asset updates on the go
- Runs on Linux, Windows or Mac
- Web-based software so it works on any device
- Slack notification integration for check-in/checkout
- Automated backups
- Translated into several languages for easy localization
- One-click (or cron) backups
We use industry-standard security practices such as bcrypt with brute-force prevention, HTTPS-only cookies and more.
- Minimum user password length enforcement
- Two-Factor authentication (with Google Authenticator)
- Brute-force prevention
- Securely hashed password storage
Grant users access to reports, or even let them request assets that are available. Perfect for loaning out test devices. Each user profile shows their complete history including assets, accessories, consumables and licenses.
- Import users from CSV
- Import/Login through Active Directory/LDAP
- Bulk user actions to make management easy
- Assignable user roles offer different levels of access
- Easily generate strong passwords through the UI
Custom Status Labels
There are lots of reasons why an asset may be unemployable or archived. They may be out for repair, out for diagnostics, lost or stolen, or flat-out busted. You have complete control over the labels you create for assets.
You get the same quick access with licenses, too. We’re working on making this even better, by letting you smartly handle multi-pack licenses with ease. Enable email alerts to get an email when your licenses are expiring.
Accessories & Consumables
Some things are important to track, but may not warrant their own asset tags and labels. Accessories let you track things like keyboards and computer mice so you know how many you have on-hand, and who has the ones that have been given out. Items like printer ink and copier paper all add up, and it’s inconvenient to run out. Track your consumables using iM-Asset, too!
Asset tags are a unique identifier for assets within your system. Each one must be unique, and is often used in conjunction with Asset Labels. They identify each unique piece of hardware so that you know which specific device it is.
For users who don’t need asset labels, the unique serial number of each device is often used as the asset tag, or you can turn on auto-incrementing asset tags, which will generate a unique asset tag for you when you create new assets
Checking in and checking out are two primary concepts within iM-Asset. When you checkout an asset, license or accessory, you’re marking them as being in the possession of someone else. This means that they cannot subsequently be checked out to another person until they are checked back in. This prevents “double-booking” assets, where one asset has been promised to or assigned to multiple people.
When an employee leaves your company, or if an asset, license or accessory is not functioning properly, you would check it back in. Checking it back in indicates that it’s back in your possession, or potentially out for repair. It’s up to you to decide what status to assign it, based on the condition of the asset.
Status labels are used to describe the state of the asset. You can add as many status labels as you’d like. Each status label will have one of four characteristics that describe the state of assets with that status label:
Status Label Type Description
Undeployable These assets cannot be assigned to anyone.
Deployable These assets can be assigned to people
Archived These assets cannot be assigned to people, and will only show up in
the Archived view
Pending These assets can not yet be assigned to anyone
Use status labels however you see fit. You can just keep the starter labels we set up for you, or you can flesh out a detailed set of statuses that will make sure your team always knows exactly what’s going on with each asset.